Contract Administrator Job at Marjon Advisors Inc., Stow, MA

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  • Marjon Advisors Inc.
  • Stow, MA

Job Description

We are looking for a passionate and driven Contracts Administrator to join our growing manufacturing client.

Job Responsibilities:

  • Customer Support: Manage initial customer calls regarding warranty parts or service, providing efficient and professional assistance.
  • Quoting & Pricing: Identify the correct parts for equipment, gather pricing details, and determine selling prices for various clients.
  • Cross-Department Collaboration: Partner with purchasing, production, quality, shipping, and receiving teams to ensure smooth operations.
  • Production Assistance: Help expedite the movement of items throughout the building to maintain production schedules.
  • Inventory & Orders: Occasionally retrieve spare parts from stock and manage spare part orders from start to finish.
  • Order Tracking & Communication: Maintain and distribute weekly open order logs to keep all departments informed.
  • Customer Issue Resolution: Handle customer complaints with professionalism and efficiency.
  • Government Contracts & Compliance:
  • Monitor SAM and DIBBS for new Government RFQs (Request for Quotes) and orders.
  • Review RFQs and orders for errors or inconsistencies.
  • Process government contracts through WAWF (Wide Area Workflow) and assign Sales Order numbers.
  • Pull new orders in MIL-PAC and distribute them to the appropriate departments.
  • Request contract modifications when needed.
  • Documentation & Filing: Keep a daily log of all quotes and orders and ensure proper filing.
  • Shipping & Invoicing: Oversee the shipment and invoicing of all spare part orders.

Requirements:

  • 6 months to 1 year related experience or training.
  • Strong interpersonal skills and experience withe mechanical/manufacturing contracts
  • Proficiency using Microsoft programs (Word, Excel, Outlook, etc.)
  • Experience with Global Shop Solutions ERP system
  • Ability to read and understand blueprints and manuals.
  • Ability to prioritize and adapt in a fast-paced environment
  • Attention to detail and ability to research
  • Able to work independently and within a team environment
  • Knowledge of Federal Regulations FAR/DFARS
  • Knowledge of most Government Contract types

If you're ready to contribute to something bigger and make a real impact, we want to hear from you!

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