Job Description

Based in Poway, California (North San Diego County), Toray Membrane USA, Inc. (TMUS) is looking for a full time Supply Chain Manager to join its team.

This position will report directly to the Chief Executive Officer. The Supply Chain Manager has responsibility for the procurement of goods and services, following current written policies, procedures, and applicable local, state, and federal regulations. The duties for this role include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities. In addition, the position will be responsible for supervising and managing the work activities of the Purchasing department. Essential duties require independent and professional judgment and is performed under the general direction of the CEO.

Essential Functions:

• Manages the day-to-day operations of the procurement process.
• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
• Sets work objectives, directs, supervises and reviews staff and staff assignments.
• Provides high-level technical/administrative guidance on work requirements and methods.
• Manages and reviews documents for the procurement of all supplies, equipment and services; and ensures compliance to the Procurement Policy and Procedures Manual, as well as applicable federal and state laws.
• Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and/or lease of materials, equipment and services.
• Identifies suppliers that satisfy TMUS’ contracting and purchasing requirements. Able to effectively lead negotiations (and re-negotiations), applying knowledge of contract law and guidelines, practices and requirements to assess, plan and negotiate best terms and conditions as well as minimize risk. Maintains positive vendor relations.
• Manages the preparation of solicitation documents and offers.
• Conducts (or manages the process for) the evaluations of proposals, offers and bids in accordance with internal policy and external local, state and federal regulations while selecting the best supplier in accordance with solicitation requirements.
• Ensures that suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
• Works with the department staff in monitoring domestic/international supplier performance by ensuring that product is delivered as scheduled and meets specifications; maintaining appropriate files and records of meetings with suppliers to ensure company requirements are met and that the supplier is aware of their performance.
• Ensure all invoices are audited for compliance with contract terms and supervises contract closeout.
• Responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Maintains complete record of authority contracts for goods and services.
• Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
• Works with Customer Service/Sales, Warehouse and Production staff to develop inventory targets and manage production to achieve targeted inventory levels on both a cost and unit basis.
• Works closely with Customer Service/Sales to utilize the production capacity, taking into consideration the sales forecast, historical sales, and new business opportunities.
• Analyze and identify risks associated with the options built into the Production Plan, including manufacturing lead times.
• Maintain finished goods inventory at target levels to ensure high service levels, i.e. product availability.
• Coordinates routinely with other departments to assure effective and timely coordination and team work in procuring goods and services.
• Provides procurement research, guidance and direction by presenting available procurement options.
• Conducts evaluations of procurement staff for review and approval of the VP of Operations.
• Coaches, trains, counsels and advises staff; takes corrective action as needed.
• Incorporates best practices and market research into procurement practices to ensure TMUS obtains the best possible price.
• Exhibits a strong sense of urgency to maintain high personal performance while making decisions
• Additional duties as assigned.

Minimum Education (or substitute experience):

• A Bachelor of Arts (BA) or Bachelor of Science (BS) degree from an accredited four-year college or university in Business or Finance.

Minimum Work Experience:

• Five to seven years of experience in procurement management.

Skills Required:

• Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) at the intermediate to advanced level.
• Strong analytical skills and negotiation skills are a must.
• Strong mathematical background.
• Experience with spreadsheets and automated accounting systems.
• Proficiency with integrated inventory and supply management (MRP) systems.
• Ability to multi-task, prioritize and work efficiently.
• Ability to listen, communicate (written and verbal), and follow-up timely and effectively with all staffing levels and clients/customers.
• Excellent grammar, spelling and proofreading skills.
• Strong analytical skills and negotiation skills are a must.
• Ability to work collaboratively with key stake holders in the company.
• Ability to work independently, be a self-starter, and energetically approach tasks assigned.
• Ability to demonstrate good common sense and sound judgment.
• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
• Ability to perform at high levels in a fast-paced ever-changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.

Preferred Education, Experience and/or Skills:

• The preferred candidate will possess a bachelor’s degree in public administration, business, accounting, contract management or a closely related field.
• Must possess a strong working knowledge of procurement, scheduling/planning, invoice processing and payment functions in an electronic environment.
• Ability to read and comprehend instructions, short correspondence and memos.
• Ability to write simple correspondence.
• Ability to effectively present information one-on-one and small group situations to suppliers, clients and other employees of the organization.
• English required, bilingual a plus.
• Able to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to deal with problems involving several variables in standardized situations.
• Experience with word processing, spreadsheets, Internet software, email and/or database software preferred.
• Power BI experience is a plus.

The ideal candidate is responsible for developing and implementing a supply strategy that delivers the lowest total cost, reduces inventory, and maximizes customer satisfaction through world class service.

Responsibilities:

• Build strong relationships with our factories and suppliers, ensuring a continuous long term partnership
• Oversee all purchase orders, adjust purchase patterns, and monitor shipment and production schedules to meet Responsibilities
• Evaluate vendor performance to ensure lowest cost, highest quality, and timely deliveries

Qualifications

• Bachelor's degree or equivalent experience
• 7+ years' of supply chain experience
• Strong negotiation and influencing skills

Job Tags

Similar Jobs