Job Description

Job Description:

• Welcome guests in person, direct them to the appropriate staff members, and manage visitor flow.
• Answer incoming calls, take detailed messages, transfer calls to appropriate attorneys or staff, and provide basic information about the firm.
• Coordinate client appointments with attorneys and assist in managing calendars.
• Receive, sort, and distribute incoming packages.
• Assist in opening new client files and ensure accurate documentation in those files.
• Assist with document preparation, copying, and file organization.
• Assist with dictation as needed.
• Coordinate meetings including setting up video conferences/calls, request meeting room service, equipment, and catering.
• Organize and maintain electronic files.
• Organize and maintain contacts and calendars.
• Enter and release time for timekeepers; print reports as requested.

Job Requirements:

• Demonstrated proficiency in Microsoft Office, Outlook, and Adobe Acrobat
• Superior attention to detail
• Professional interpersonal communication skills, both verbal and non-verbal, with excellent grammar, spelling, and writing skills required
• Ability to manage multiple tasks efficiently and prioritize work effectively
• Maintain a courteous and positive attitude
• Excellent teamwork and collaboration skills
• Self-motivated and able to effectively utilize time and resources
• Client service/customer satisfaction oriented

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday – 8:30 to 5:00 (with hour lunch)

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