Reception | Administrative Assistant Job at Pinner Construction Co., Inc., Anaheim, CA

bXBaRVFud1ZLNE5SZnhPczhQR1Fab0Q4SkE9PQ==
  • Pinner Construction Co., Inc.
  • Anaheim, CA

Job Description

Position Description:

Serve as the first point of contact for our office and to support day-to-day administrative operations. This individual will play a key role in creating a welcoming environment for visitors and staff while ensuring the office runs smoothly and efficiently.

Key Responsibilities:

  • Greet and assist visitors and guests as they arrive at the office
  • Answer and direct incoming phone calls in a professional and friendly manner
  • Open, sort, and route incoming mail and deliveries
  • Handle outgoing mail and shipping needs
  • Manage inventory and restocking of office supplies and breakroom items including coffee, beverages, and snacks
  • Coordinate job-site orders and ensure accurate processing and follow-up
  • Assist with the ordering and distribution of employee birthdays and other staff appreciation efforts
  • Coordinate scheduling of office vehicle maintenance, including car washes, and organize staff lunches as required
  • Maintain organized filing systems, including contracts and administrative documents
  • Provide general support to various departments with clerical and logistical tasks
  • Coordinate with vendors and service providers for office maintenance and supply needs
  • Ensure front desk and communal office areas, including the kitchen area, remain tidy and presentable
  • Perform other administrative duties as assigned to support the overall needs of the office

Qualifications:

  • Prior experience in a receptionist or administrative support role preferred
  • Some knowledge of the construction industry
  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Ability to multitask and manage competing priorities in a fast-paced environment
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and basic office equipment
  • Friendly, professional demeanor with a can-do attitude

Proven written and verbal communications abilities; proficiency with computer applications, including Microsoft Office suite, scheduling programs, etc. Ability to work independently and as part of a team. Demonstrated interpersonal skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools, or controls, sit, talk and hear (bells, whistles, etc.), stand, climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 25 lbs.

Job Tags

Similar Jobs

Talent Groups

Help Desk Support Technician Job at Talent Groups

 ...experience in a help desk or IT support role. Strong knowledge of Microsoft 365 applications and cloud-based tools. Proficiency with remote support tools and platforms. Solid understanding of Windows operating systems and common desktop software. Experience with... 

Amber Bio

Computational Biologist / ML Scientist Job at Amber Bio

 ...Computational Biologist or ML Scientist with a passion for applying machine learning approaches to (one of: model/design/engineer) biological sequences, we encourage you to apply and join our innovative team. Job Description: Computational Biologist / ML Scientist... 

Komodo

Influencer Campaign Internship Job at Komodo

 ...simultaneously Proper grammar, and writing styles strongly preferred Good understanding of key reporting and digital marketing metrics (CPMs etc.) Knowledge in GoogleDrive, Canva, MS Office, CRM software and project management software Proficiency in English Solid... 

YASH Technologies

SAP Trainer Job at YASH Technologies

 ...Hello Position Overview: SAP Trainer with OCM We are seeking an experienced training lead with over 8-10 years of experience to oversee the end-to-end training strategy and execution for SAP S/4 HANA Implementation. Candidate is expected to play a critical... 

Michael Aaron Staffing, LLC

Sr. Real Estate Analyst Job at Michael Aaron Staffing, LLC

Our client is a Real Estate Investment Company with a Diversified Multi-Billion Dollar portfolio, and they are looking to hire a new Sr. Real Estate Analyst. Responsibilities: The main goal is to analyze real estate investment opportunities and projects with a focus...