Job Description

Summary:

The Payroll Tax Analyst is responsible for ensuring the accurate and timely processing of payroll taxes in compliance with federal, state, and local regulations. This role involves analyzing payroll data, preparing and submitting tax filings, researching tax laws and regulations, and resolving tax-related issues. The Payroll Tax Analyst collaborates with internal teams and external agencies to maintain accurate payroll tax records and ensure adherence to all applicable tax requirements.

Responsibilities:

• Tax Compliance: Ensure accurate and timely calculation, withholding, and remittance of all federal, state, and local payroll taxes, including income tax, Social Security, Medicare, unemployment taxes, and other statutory deductions.
• Tax Filings and Reporting: Prepare and submit all required payroll tax returns and reports (e.g., 941, state unemployment returns, W-2s, 1099s) by established deadlines.
• Tax Research and Analysis: Stay up-to-date on changes in federal, state, and local tax laws and regulations and analyze their impact on payroll processes. Communicate relevant updates to the payroll team and management.
• System Maintenance: Assist in the configuration and maintenance of payroll tax tables and settings within the payroll system to ensure accurate tax calculations.
• Issue Resolution: Investigate and resolve payroll tax discrepancies, notices, and inquiries from employees and tax authorities. Work with the payroll processing team to correct errors and implement preventative measures.
• Audits and Compliance Reviews: Support internal and external payroll tax audits by providing necessary documentation and explanations. Participate in compliance reviews to identify and mitigate potential tax risks.
• Account Reconciliations: Perform regular reconciliations of payroll tax liabilities and payments to ensure accuracy and identify any discrepancies.
• Process Improvement: Identify opportunities for process improvement and automation within the payroll tax function to enhance efficiency and accuracy.
• Collaboration: Work closely with HR, accounting, and other departments to ensure accurate and integrated payroll and tax processes. Liaise with federal, state, and local tax agencies as needed.
• Documentation: Maintain organized and up-to-date documentation of payroll tax processes, procedures, and compliance requirements.
• Employee Support: Respond to employee inquiries related to payroll tax withholdings and reporting.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Proven experience in payroll tax administration, typically 3+ years.
• Strong knowledge of federal, state, and local payroll tax laws and regulations.
• Experience with payroll systems (e.g., ADP, Workday, Oracle) and tax reporting software.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality.

Preferred Qualifications:

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation.
• Experience with multi-state payroll tax compliance.
• Experience with year-end payroll tax processing and reporting.

This description provides a general overview of the responsibilities and qualifications typically associated with a Payroll Tax Analyst role. The specific duties and requirements may vary depending on the size and complexity of the organization.

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