Executive Personal Assistant to CEO Job at Pocketbook Agency, Irvine, CA

bkpkS1Mza1pLNEJTZVJDajlQYVRaSUgrS2c9PQ==
  • Pocketbook Agency
  • Irvine, CA

Job Description

#1907

We are seeing a talented and passionate individual to support the CEO of a portfolio of successful consumer lifestyle brands. This individual will plan and execute high-end corporate, private, and social events. The ideal candidate must have an exceptional eye for aesthetics, and the ability to curate bespoke dining experiences at the highest level. The ideal candidate will also have a deep understanding of the luxury market, impeccable taste, and the skills to deliver flawless events. While the main focus is to support the CEO, this individual will also support the CFO as needed.

Responsibilities:

  • Act as a personal assistant when necessary, house management, dining reservations, hotels, events, errands, all events business and personal, travel etc.
  • Complete a broad variety of administrative tasks including managing an active calendar, completing expense reports, placing promo orders, composing and preparing confidential and time-sensitive correspondence and some personal related duties.
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
  • Communicate directly, and on behalf of the Executives as necessary.
  • Follow up and manage business contacts made by the Executives and support the cultivation of ongoing relationships.
  • Maintain a high-level of confidentiality in all areas of discussion with the Executives.
  • Support the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
  • Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed.
  • Take meeting minutes and submit them in a timely manner.

Requirements and Qualifications :

  • Bachelor’s degree required.
  • Must have 5-8 years of Executive Assistant experience.
  • Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat.
  • Expert-level written and verbal communication skills, analytically minded, attention to detail.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
  • Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
  • Ability to take initiative and anticipate tasks and needs of the Executives.
  • Strong problem-solving and decision-making skills.
  • Ability to handle confidential information with discretion, be adaptable to various competing demands.

Schedule:

This is a full-time position in office. Days and hours of work generally are Monday through Friday, 8:00 a.m.-5:00 p.m. On call as necessary for special events. Any required travel is primarily local during the business day with some exceptions from time to time.

Location & Office Structure : This is an in-office hybrid position, mandatory 4 days per week in office, in Irvine, CA.

Compensation : $120,000 depending on experience, plus opportunity for annual bonus.

Benefits and Perks :

  • Complimentary chef prepared breakfast and lunch provided Monday – Thursday
  • Generous product gift program and all brand discounts
  • Company bonus program
  • 5 year and 10-year Anniversary gifts to Hawaii and other desirable destinations
  • Wellness program, including but not limited to in-office gym and group fitness classes
  • Medical, Dental, Vision insurance, company paid life insurance, 401k with employer
  • 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
  • Paid beach and giveback days, biannual team building events and other in person celebrations
  • Dog friendly office

Job Tags

Holiday work, Full time, Local area, Monday to Friday,

Similar Jobs

Elara Caring

Caregiver Job at Elara Caring

 ...Job Description: Personal Care Aide Pay Range: $13.50 per hour BEST benefits in Home Care! We love people who care for people. Join our Elara Caring family as a Caregiver. If you would like to apply via text, please text ECJOBS to 25000 and ask for job... 

Samson Rose

Founding Head of Engineering Job at Samson Rose

 ...team and processes for a scalable engineering organization. A bit about the company: Launched in the summer of 2024 by Tesla, Nike, Amazon, and Zipline alumni. Currently bootstrapped and kicked off the pre-seed in January 2025. Expected to kick off the Seed in... 

Insight Global

Systems Maintainer Job at Insight Global

 ...Required Skills & Experience - Active TS/SCI with a CI polygraph required - 3+ years of prior relevant experience - Linux Command Line experience - Current DoD 8570 Certification applicable (SEC+)- Knowledge of Tier 2 system maintenance AND troubleshooting... 

Schnitzer Properties

Property Manager Job at Schnitzer Properties

 ..., vendor negotiation of service agreements utilizing proper in-house signing and authority procedures, and the overall monitoring of...  .... Communicate and prepare space for turnover (i.e. janitorial, painting, carpet, etc.). Prepare lease documents, abstracts, MSCs, tenant... 

Alegre Home Care

School Nurse LVN Job at Alegre Home Care

 ...We are seeking to hire aSchool Nurse with an LVN degreefor the Tracyarea public school districts. This is a part timeposition. The work week is typically Monday through Friday 8am to 3pm or 8 am to 1pm. Students ages range from 5 to 18 years old and are in the...