Event Coordinator, West Newton Cinema Job at West Newton Cinema Foundation, West Newton, MA

bUpoSVNYSWVMNGxaZUJXcitmMlpZSWI5Smc9PQ==
  • West Newton Cinema Foundation
  • West Newton, MA

Job Description

Event Coordinator – West Newton Cinema

About Us:

The West Newton Cinema, a historic theater built in 1937, is a beloved community fixture showcasing new releases, classic films, and hosting a wide array of private events, including birthday parties and private rentals. As we continue to grow, we are looking for a personable, organized, and detail-oriented individual to join our team as an Event Coordinator.

Position Overview:

The Event Coordinator will oversee all private rental bookings and ensure a seamless, positive experience for our clients from initial inquiry to post-event follow-up. This is an hourly hybrid position, allowing the flexibility to manage correspondence and administrative duties remotely, while requiring in-person attendance only for scheduled events at the theater.

Key Responsibilities:

Booking Management:

· Handle incoming private rental requests via phone, email, or online.

· Gather relevant details from potential clients and determine event suitability.

· Coordinate with cinema staff to secure available dates and finalize bookings.

Customer Liaison:

· Serve as the primary point of contact for rental clients.

· Follow up with clients the week of their event to confirm final details.

· Be on-site on the day of the event to welcome the rental party, ensure their needs are met, and help them settle in.

Post-Event Follow-Up:

· Reach out to clients after their event to thank them and collect feedback.

 

Administrative Duties:

· Maintain an organized system to track multiple bookings and inquiries simultaneously.

· Utilize Microsoft Office tools, including Excel and Word, to manage schedules and client information.

Qualifications:

· Strong organizational skills with attention to detail and the ability to manage multiple priorities.

· Proficiency in Microsoft Office, particularly Excel and Word.

· Exceptional verbal and written communication skills.

· A friendly, warm, and polished demeanor when interacting with clients, both in person and over the phone.

· A professional approach to problem-solving and handling any challenges that may arise before, during, or after an event.

· Ability to work evenings and weekends as required for scheduled events.

What We’re Looking For:

The ideal candidate is someone who thrives in a customer-facing role and understands the importance of creating memorable experiences for our rental clients. They are reliable, personable, and adaptable, with a knack for staying calm under pressure and ensuring clients feel valued every step of the way.

Position Details:

This is a Part-Time hourly hybrid role (15-25 hours/week).

· All correspondence, scheduling, and administrative tasks can be managed from home.

· In-person attendance is only required on the day of events.

· Evening and weekend availability is necessary for scheduled events.

To Apply:

Please submit your resume and a brief cover letter outlining your qualifications and interest in the role.

Join our team and help preserve the magic of our historic cinema while creating exceptional experiences for private events and special occasions!

Job Tags

Hourly pay, Part time, Remote job, Weekend work, Afternoon shift,

Similar Jobs

Yamato Corporation

Regional Sales Manager - Western Region Job at Yamato Corporation

 ...Corporation, headquartered in Grafton, Wisconsin, supports the sales and service needs of Yamato scales in North, Central, and South...  ...and/or related training, and a demonstrated background in technical sales. Must be authorized to work in the United States.... 

Stange Law Firm, PC

Paralegal/Legal Assistant/Legal Secretary Job at Stange Law Firm, PC

 ...professional with a passion for Family Law? Stange Law Firm, PC has an immediate opening for a dynamic, highly motivated Full-Time Paralegal/Legal Assistant/Legal Secretary to join our team in our Clayton, Missouri location. Whether someone is facing a divorce, legal... 

Elara Caring

Caregiver Job at Elara Caring

 ...Job Description: Personal Care Aide Pay Range: $13.50 per hour BEST benefits in Home Care! We love people who care for people. Join our Elara Caring family as a Caregiver. If you would like to apply via text, please text ECJOBS to 25000 and ask for job... 

Fresno First Bank

Territory Sales Manager, NorCal Job at Fresno First Bank

Description: Who We Are : FFB, a dynamic and acclaimed single-branch bank born in the heart of Fresno, CA in 2005, is on a mission to redefine the banking experience. Our commitment to delivering top-notch banking services has propelled us to the forefront of the...

Delaware Park Casino & Racing

Security Officer (FT/PT) Job at Delaware Park Casino & Racing

 ...for maintaining a professional demeanor. Enforce and adhere to Delaware Park Policy and Procedure. Responsible for enforcing security procedures at all assigned posts. Assists in the transfer of monies from one area to another. Patrol grounds in security...