Job Description

The Escrow Assistant plays a key role in supporting the escrow team by handling pre-closing, closing, and post-closing tasks to ensure smooth and accurate transactions. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities :

• Order payoffs and final utility bills, ensuring they match title commitments.
• Handle all file requirements, including clearing liens, judgments, and bankruptcy-related matters.
• Obtain past and present tax information and verify current tax payments.
• Order and follow up on HOA letters, bylaws, financials, and irrigation details.
• Collect commission information for real estate agents involved in the transaction.
• Disburse files and verify accuracy and receipt of incoming and outgoing wires.
• Prepare Power of Attorney and Quit Claim Deeds as needed.
• Maintain regular communication with the Escrow Officer regarding file status.
• Assist walk-in clients and answer phone calls when the Escrow Officer is unavailable.
• Provide support to other assistants and serve as a backup receptionist when necessary
• Assist with entering lender figures into the system.
• Print necessary documents for closing.
• Prepare and print checks for disbursement at closing.
• Fax closing figures to lenders and real estate agents as needed
• Finalize and clean out files for loan package shipping, recordings, and escrow hold follow-ups.
• Prepare closed files for scanning and document retention.

Requirements :

• 3 to 5 years Prior escrow or title experience
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication and customer service skills.
• Ability to handle confidential information with discretion.
• Strong organizational and problem-solving abilities.

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