Assistant Property Manager Job at Ultimate Staffing, Fort Myers, FL

bUpWRVRYa1pLb1ZYZnhTcTh2T1NZNEw0S3c9PQ==
  • Ultimate Staffing
  • Fort Myers, FL

Job Description

** THIS POSITION IS LOCATED IN FORT MYERS**

The Assistant Property Manager is charged with supporting management's efforts in the daily implementation of policies, procedures and programs that will assure a well-managed, well-maintained commercial building and management process. You will place maximum emphasis on positive responses to the concerns and needs of the tenants in conjunction with the Owner's goals. The primary goal is to be readily available for the properties 24/7 to manage and delegate staff and contractors. You must also ensure that property managers, facility personnel and all contracted service providers are properly and expeditiously facilitating assignments.

OPERATIONAL DUTIES

· Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolutions.

· Vendor coordination, maintaining strong relationships with local vendors across the commercial sector and ensuring there is 24-hour emergency property coverage.

· Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and superior maintenance.

· Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.

· Assist with administering tenant occupancy, including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, and maintenance requests.

· Become proficient with the Yardi and other property management software programs. Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor, and tenant Certificates of Insurance.

· Monitor all critical dates and reporting within Yardi and other systems.

· Contractor coordination for renovations and construction.

· Obtain estimates/bids for property repairs, as needed. Generate and track work orders, approvals, and distribution.

· Coordinate the production and ordering of signage and other methods of identification (tenant and owner-related).

ADMINISTRATIVE DUTIES

· Assist the team with establishment of the Standard Operating Produces Manual.

· Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).

· Filing, mileage and expense reports, copying/scanning, etc.

FINANCIAL DUTIES

· Assist in preparing accurate monthly reports and annual financials, including but not limited to variance reporting, inspection reports, etc.

· Sort, code and ensure accuracy and compliance with contracts of all property-related invoices.

· Detailed verification of all invoice amounts and information with approved work orders.

· Assist corporate accounting with questions related to the property and resolution of vendor issues.

· Assist with certain accounting functions, as needed.

· Utility bill-backs to tenants.

· Process default letters and assist with collections.

· Investigate cost reduction opportunities.

· Prepare, present, and implement annual property budgets, including capital expenditure budgets, and review and monitor these budgets throughout the year.

Pay: $50k - $55k

Hours: 8AM- 5PM M-F


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

For contractors, Local area,

Similar Jobs

The Goddard School - Houston 1 Energy Corridor

Area Curriculum Director Job at The Goddard School - Houston 1 Energy Corridor

 ...to you before applying!Overview and CompensationAn Area Curriculum Director at The Goddard School is responsible for managing the...  ...: 90-day and annual* Conduct monthly faculty meetings* Develop and maintain a substitute teacher list* Maintain accurate faculty... 

Midwest Logistic Systems

Midwest Logistics Systems Dedicated truck driver Job at Midwest Logistic Systems

Have a predictable daily home time work schedule. Drive the same out-and-back dedicated route and work with the same customers every day. Haul automotive parts in dry van trailers with newer trucks. Haul no-touch, mostly drop-and-hook freight. Work with onsite...

People Conquest

Housekeeper- River Cruises Company Job at People Conquest

PEOPLECONQUEST RH is making the process recruitment for RIVER CRUISES EUROPE: Housekeeper- River Cruises Company JOB DESCRIPTION - HOUSEKEEPER PURPOSE OF POSITION To provide guests at all times with friendly, personalized housekeeping service. This includes,...

Air National Guard Recruiting

Vehicle Mechanic Job at Air National Guard Recruiting

 ...electrical components to facilitate repairs Perform preventative maintenance and special inspections Determine the overall mechanical condition of vehicles and equipment Benefits Up to 30 days of vacation with pay each year Excellent healthcare coverage... 

Chesapeake Search Partners

Real Estate Associate Job at Chesapeake Search Partners

 ...The Real Estate Associate is responsible for supporting the oversight, assessment, and reporting of physical assets across a real estate portfolio. This role combines regular on-site facility inspections with data management, reporting, and project coordination responsibilities...