Administrative Assistant Job at PROformance OM, Phoenix, AZ

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  • PROformance OM
  • Phoenix, AZ

Job Description

About PROformance OM:

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries.

We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes.

Key Responsibilities:

  • Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems.
  • Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics.
  • Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly.
  • General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team.
  • Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management.
  • Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review.
  • Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives.
  • Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members.

Qualifications:

  • Education: Recent college graduates are encouraged to apply
  • Experience: 2 years of Administrative Assistant experience is preferred.
  • Technical Skills:
  • Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus).
  • Familiarity with data entry and reporting tools.
  • Skills and Attributes:
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Exceptional communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with integrity.

Compensation & Benefits:

  • Pay: $24.00/hour
  • Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs)
  • Comprehensive benefits package, including:
  • Health, Dental, and Vision Insurance
  • 401(k) with company match
  • Paid time off and holidays
  • Opportunities for career growth and advancement

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location: In person

Job Tags

Hourly pay, Holiday work, Full time, Shift work, Monday to Friday,

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