Barsky Property Management offers premier, comprehensive property management services for Central, Northern, and Southern New Jersey. We are committed to overseeing significant real estate investments with utmost care and professionalism. Our clients trust us to manage their properties effectively and ensure long-term success.
We’re seeking a detail-oriented and proactive Administrative Assistant to join our real estate management company. In this role, you’ll manage office tasks, including but not limited to answering calls, scheduling appointments, and maintaining organization. You’ll also assist in preparing resident documents and property communications, scheduling maintenance and inspection appointments, and supporting the property manager and owner with various administrative tasks. Strong communication and organizational skills and the ability to handle multiple tasks in a fast-paced environment are essential.
Responsibilities
* Answer calls and emails, respond to inquiries, and coordinate property tours and meetings.
* Update and manage CRM systems with client information, listings, and transaction records.
* Help facilitate property transactions by tracking deadlines and necessary documents.
* Maintain an organized office environment by managing supplies and equipment and organizing paperwork.
* Assist the property manager and owner with administrative tasks, including maintenance scheduling and correspondence.
* Maintain confidential records and business information, ensuring document security.
* Take on miscellaneous tasks as requested by the property manager and owner, such as running errands or conducting research for property valuations.
Qualifications
* 2-3 years of administrative or office management experience, preferably in real estate.
* Familiarity with real estate processes, contracts, and transactions is a plus.
* Proficiency in Microsoft Suite is required
* Experience with CRM systems (Yardi, AppFolio, etc.) is preferred.
* Strong verbal and written communication skills.
* Excellent organizational skills and ability to prioritize tasks in a fast-paced environment.
* Ability to work independently and as part of a team.
* Customer service experience with a focus on professionalism and problem-solving.
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